Free Church AI Policy Generator: Build Yours in 2 Minutes

Last June I shared the AI overview we give our staff at Saddleback, both the Google Doc and the PDF, so any church could copy it. Here's what I've learned about copying another church's policy, though. It never quite fits. Ours assumes Google Gemini, a staff our size, and the way our ministries happen to be organized. Your church probably looks different.

So I built a free church AI policy generator. You answer a few questions about your church, and it builds a one page draft policy customized to you, using the same five guidelines we give our staff. It takes about two minutes.

Generate a Draft AI Policy for Your Church

Fill this out and you will get a one page draft built on the same five guidelines we use at Saddleback, customized to your church. Nothing you type is sent anywhere. It all runs in your browser.

Church name

City and state (optional)

Weekend attendanceUnder 150150 to 750750 to 2,500Over 2,500

Tradition or statement of faith (optional)

Who owns this policy?

Church work accountsGoogle WorkspaceMicrosoft 365We do not have church accounts yet

Which AI tools does your team use or plan to use?

ChatGPT Google Gemini Microsoft Copilot Claude Canva AI NotebookLM

+ Add another

Which of these does your church handle? (adds specific protections)

Kids and students Counseling and care Prayer requests Giving and finances Staff and HR records

+ Add another

This policy applies toStaffStaff and volunteer leadersStaff and all volunteers

Review this policyEvery 6 monthsEvery year

AI and sermons

AI can help with research and brainstorming, but never writes the sermon AI can help draft an outline, and the pastor writes and owns every word that is preached No AI in sermon preparation

Generate my policy

Copy text Download Word doc Print or save PDF Back to the form

This is a starting draft, not legal advice. You can click into the policy below and edit any line before you copy or download it.

Want the full version? The Digital Strategy Kit includes our complete editable church AI policy plus the staff training we used to roll it out, along with the book and a digital planning guide.

Why your church needs an AI policy now

‍Your staff are already using AI whether you have a policy or not. Someone on your team is rewriting an email in ChatGPT right now, and someone else is wondering if it's okay to paste in a prayer request. (Please don't.)

A policy doesn't have to be long. Ours fits on one page. What it does is give your team permission to explore while keeping theology and people's information in human hands. That's the balance I care about. Not fear, not hype, just clear guardrails so people can actually use the tools.

What the generator asks

You'll put in your church name, your weekend attendance, your tradition or statement of faith, who owns the policy, and whether your team works in Google Workspace or Microsoft 365. Then you check the AI tools your team uses (and write in any I missed), check the sensitive areas your church handles like kids, counseling, prayer requests, and giving, and pick where you land on AI and sermons.

What you get

A one page policy with your church's name on it. It covers why you have the policy, who it applies to, approved tools and accounts, the five guidelines, a clear list of what never goes into an AI tool, sermons and teaching, AI images and video, good ways to use AI, accountability, and a review date.

You can edit any line right on the page, then copy it, download it as a Word doc, or print it to PDF. Nothing you type is sent anywhere. It all runs in your browser, so there's no account and no email required.

The five guidelines behind it

1. Check the theology. AI is trained on data, and that data won't share your church's convictions.

2. Keep a human in the loop. AI can make up facts, so double check everything before it goes public.

3. Be transparent when it matters. Brainstorming with AI is fine. Sending its words as your own is a different thing.

4. Protect people's information. Names, kids, care conversations, and giving records never go into an AI tool.

5. Technology never replaces people. AI can help us prepare, but ministry still happens face to face.

I unpack the thinking behind each one on the full church AI policy page, along with how we trained our staff.

What it can't do

‍ I'll be honest, a generator can only get you so far. It's a starting draft, not legal advice, and it doesn't know your church the way you do. Read it out loud with your team. Change the words that don't sound like you. Then train on it, because a policy nobody talks about is just a document sitting in a shared drive.

‍ If you want the full editable version of our policy plus the staff training we used to roll it out, that's in the Digital Strategy Kit.

Common questions

Is the church AI policy generator free?

Yes. No account, no email, nothing to buy.

Is the information I enter saved?

No. Everything runs in your browser, and nothing is sent to me or anyone else.

Can I edit the policy before I use it?

Yes. Click into the policy and change any line before you copy it, download the Word doc, or save it as a PDF.

Does a small church need an AI policy?

Yes. If anyone on your team uses ChatGPT, Gemini, or Copilot, AI is already in your church. A one page policy protects people's information and keeps theology in human hands.

Take two minutes, build yours, and send it to your team this week. The ink is never dry on any of this, so plan on revisiting it every year.